Privacy Policy
Effective Date: 2025
Acadly: Privacy Policy for MY FIRM NAME Websites (acadly.framer.website)
We are delighted by your visit to our websites and wish to provide you with essential information regarding our commitment to the security and confidentiality of personal data.
By "MY FIRM NAME Websites," we mean any webpage (website, landing page, etc.) owned, managed, or under the umbrella of MY FIRM NAME.
Please review this section regularly, as the policy may be subject to changes or updates. Any significant changes to this policy will be notified.
In addition to this policy, please also consult the Cookie Usage Policy.
Who We Are
Information about MY FIRM NAME.
MY FIRM NAME is headquartered at YOUR COMPLETE ADDRESS and is registered with the Trade Registry under no. YOUR-REGISTRATION-NUMBER, with tax code no. YOUR-VAT-NUMBER.
Contact details for MY FIRM NAME:
Phone: 0746.135.747
Use of MY FIRM NAME Websites
By accessing or using any part/function of MY FIRM NAME Websites, you agree to accept and comply with the terms, conditions, and policies mentioned and/or available via hyperlink, and you confirm that you are at least of the legal age as per applicable national legislation. If you do not accept the terms, conditions, and policies outlined in this documentation, you should not continue accessing our site or using our services.
Intellectual Property Rights
The content of MY FIRM NAME Websites, including images, texts, web graphics, scripts, software, design rights, model rights, patents, and trademarks, is entirely the property of MY FIRM NAME and is protected by copyright and related rights laws, as well as intellectual and industrial property laws. The use of any of the aforementioned elements without MY FIRM NAME's consent is punishable under applicable legislation.
MY FIRM NAME may grant a user/client, through an agreement, the right to use specific content of the site in a described form. This agreement applies strictly to the defined content, for a period specified in the agreement, and only to the person(s) permitted to use this content, without the ability to use other content from MY FIRM NAME Websites.
The use of any registered trademark name on MY FIRM NAME Websites does not constitute advertising for the respective company. MY FIRM NAME assumes no responsibility and cannot be held liable for damages arising from the use of the site’s content.
Please report any potential copyright infringement observed on the site to the email address contact@acadly.framer.website.
Where We Collect Data About You
Generally, the personal data we collect is provided by you via email, through MY FIRM NAME Websites, social media platforms, or during your visits to our headquarters.
Occasionally, during recruitment processes, we may collect data about you from specialized online platforms (e.g., eJobs, LinkedIn) or from CVs you send us.
Additionally, when you interact with us on social media (e.g., likes, shares, comments, reviews), we will inevitably have access to information about you, particularly data you have made public on your social media profile.
How We Use Personal Data
Below, you will find the purposes for which we process your personal data, the parties who have access to your data, and how we store it.
1. We process data about you when you interact with us using the contact details available on our website, contact form, or social media accounts
When you interact with us using the contact details available on acadly.framer.website or through social media messenger functions (e.g., feedback, complaints, information requests), we will use your contact details and the information you provide to offer you information and offers regarding our services and products, address the reported issue, assess customer satisfaction, and continuously improve the services we provide.
Personal Data: Name, surname, phone number, email address, Internet Protocol (IP), cookie ID, data you have made public on your social media profile, and any other data you voluntarily provide.
Lawfulness of Processing:
We process your data to take steps at your request prior to entering into a contract (Art. 6(1)(b) of Regulation (EU) 2016/679).
In pursuit of our legitimate interest to respond to any questions, complaints, or recommendations you send us and to improve our services and customer experience (Art. 6(1)(f) of Regulation (EU) 2016/679).
Who We May Share Your Data With:
IT service providers for our company (hosting and data storage) or providers to whom we outsource certain technical support services for our website or customer relationship management systems.
The platform on which our website was developed and which provides hosting for our site.
The provider of the website’s chat widget (Facebook).
Members of our group of companies (including our subsidiaries, parent company, and all its subsidiaries), as reasonably necessary for the purposes outlined in this policy.
Email provider: Microsoft - Office 365.
Social media platforms: Facebook, Instagram, LinkedIn, YouTube.
Regulatory authorities and other state authorities, if required by legal or statutory requirements.
We will disclose your personal data only to the extent strictly necessary to achieve the intended purpose. We have taken all necessary measures to ensure that external service providers with access to your data have implemented physical, electronic, and managerial security measures to protect the data.
How Long We Store the Data: We will not retain communications older than 1 year from the date of the last interaction in our database.
Where the Data Is Stored:
Data recorded through the Websites will be stored on the servers of the hosting provider.
Data transmitted via social media platforms will be stored by them in accordance with their own policies.
Data we download locally will be stored on our secure local and cloud servers.
2. We process data about you when you interact with us using contact forms and when you submit a data access request
When you interact with us using the contact form, we will use your contact details and the information you provide during communication to address your subscription request, update data, verify data, or request to be forgotten. To exercise your legal rights under GDPR, we must first identify you and process your data.
Personal Data: Name, surname, phone number, email address, address, date of birth, relationship with the data subject if the request is made on behalf of another person, and other information you voluntarily provide.
Lawfulness of Processing:
We process your data to comply with legal obligations imposed by GDPR (Art. 6(1)(c) of Regulation (EU) 2016/679).
Who We May Share Your Data With:
IT service providers for our company (hosting and web storage), providers to whom we outsource certain technical support services for our website, cybersecurity monitoring, intrusion detection, or customer relationship management systems.
Email provider: Microsoft - Office 365.
Regulatory authorities and other state authorities, if required by legal or statutory requirements.
We will disclose your personal data only to the extent strictly necessary to achieve the intended purpose. We have taken all necessary measures to ensure that external service providers with access to your data have implemented physical, electronic, and managerial security measures to protect the data.
How Long We Store the Data: We will store your data in our communications database for a maximum of 12 months from the last interaction.
Where the Data Is Stored: Data recorded through any form completion on acadly.framer.website will be stored on the servers of the web hosting providers, ensuring data storage.
3. We process your data for commercial and marketing communications
We may send you information about the services we offer if you have requested such information (e.g., by subscribing to our newsletter) or if you are already our customer and this information may be of particular interest to you.
Personal Data: Name, surname, email address, phone number.
Lawfulness of Processing:
We process your data to take steps at the request of the data subject prior to entering into a contract (Art. 6(1)(b) of Regulation (EU) 2016/679).
We process your data based on your consent (Art. 6(1)(a) of Regulation (EU) 2016/679) for marketing communications.
We will process your data based on legitimate interest if you are already our customer and we believe the information could be of significant interest to you (Art. 6(1)(f) of Regulation (EU) 2016/679).
Who We May Share Your Data With:
IT service providers for our company (hosting and data storage), providers to whom we outsource certain technical support services for our website, or customer relationship management systems.
Marketing automation tool (newsletter sending).
Members of our group of companies (including our subsidiaries, parent company, and all its subsidiaries), as reasonably necessary for the purposes outlined in this policy.
Regulatory authorities and other state authorities, if required by legal or statutory requirements.
We will disclose your personal data only to the extent strictly necessary to achieve the intended purpose. We have taken all necessary measures to ensure that external service providers with access to your data have implemented physical, electronic, and managerial security measures to protect the data.
How Long We Store the Data:
For newsletter subscriptions, data processing will continue until you request to unsubscribe.
For processing based on legitimate interest, when you are already our customer, we will process your data for the duration of the contract and continue to do so for 3 years after the contract’s termination.
Where the Data Is Stored: Data we download locally will be stored on our secure local and cloud servers.
Important: If you no longer wish to receive newsletters or informational materials from MY FIRM NAME Websites, simply click the "Unsubscribe" button available in the received email or send an email expressing your wish to unsubscribe to contact@acadly.framer.website, and you will be unsubscribed from the respective communications.
4. We collect information about you when you create an account on the acadly.framer.website platform
We use this information to facilitate your access to the products on the acadly.framer.website platform. From your account, you can track bookings made and easily modify your account details.
Personal Data: Name, email, password, IP, user ID.
Lawfulness of Processing: We process your data in our legitimate interest, namely to facilitate your access to the products on the online platform and the functions associated with your account, such as tracking bookings and loyalty points (Art. 6(1)(f) GDPR).
Who We May Share Your Data With:
IT service providers for our company (hosting and web storage), providers to whom we outsource certain technical support services for our website, cybersecurity monitoring, intrusion detection, or customer relationship management systems.
Regulatory authorities and other state authorities, if required by legal or statutory requirements.
We will disclose your personal data only to the extent strictly necessary to achieve the intended purpose. We have taken all necessary measures to ensure that external service providers with access to your data have implemented physical, electronic, and managerial security measures to protect the data.
How Long We Store the Data: Data recorded in your account on the acadly.framer.website platform will remain accessible until you decide to close your account or for 3 years from the last login.
Where the Data Is Stored:
Data recorded through acadly.framer.website will be stored on the servers of the web hosting providers, ensuring data storage.
Data we download locally will be stored on our secure local and cloud servers.
5. We collect information about you when you place an order on the acadly.framer.website site
We use this information for all activities related to processing, modifying, and canceling (if necessary) online orders on the acadly.framer.website site.
Personal Data: Name, surname, email, phone, delivery address, billing address, or payment-related information (card or bank accounts).
Lawfulness of Processing: We process your data for the conclusion and execution of a contract (Art. 6(1)(b) of Regulation (EU) 2016/679).
Who We May Share Your Data With:
IT service providers for our company (hosting and web storage), providers to whom we outsource certain technical support services for our website, cybersecurity monitoring, intrusion detection, or customer relationship management systems.
Third-party payment processors: acadly.framer.website.
Regulatory authorities and other state authorities, if required by legal or statutory requirements.
We will disclose your personal data only to the extent strictly necessary to achieve the intended purpose. We have taken all necessary measures to ensure that external service providers with access to your data have implemented physical, electronic, and managerial security measures to protect the data.
How Long We Store the Data:
Data recorded during phone or physical bookings will be retained for a maximum of 5 years from the date of booking completion.
Data included in financial-accounting documents (e.g., invoices, card payments, cash-on-delivery payments) will be retained in the archive for 5 years, starting from the end of the financial year during which they were issued, in accordance with the periods specified in Accounting Law no. 82/1991 and Order 2634/2015.
Where the Data Is Stored:
Data recorded through acadly.framer.website will be stored on the servers of the web hosting providers, ensuring data storage.
Data shared with other platforms will be stored by them in accordance with their own policies, located in the European Union.
Data we download locally will be stored on our secure local and cloud servers.
6. We collect information about you when you place a phone order
We use this information for all activities related to processing, modifying, and canceling (if necessary) orders placed by phone.
Personal Data: Name, surname, email, phone, delivery address, billing address, or payment-related information (card or bank accounts).
Lawfulness of Processing: We process your data for the conclusion and execution of a contract (Art. 6(1)(b) of Regulation (EU) 2016/679).
Who We May Share Your Data With:
IT service providers for our company (hosting and web storage), providers to whom we outsource certain technical support services for our website, cybersecurity monitoring, intrusion detection, or customer relationship management systems.
Third-party payment processors: acadly.framer.website.
Regulatory authorities and other state authorities, if required by legal or statutory requirements.
We will disclose your personal data only to the extent strictly necessary to achieve the intended purpose. We have taken all necessary measures to ensure that external service providers with access to your data have implemented physical, electronic, and managerial security measures to protect the data.
How Long We Store the Data: Data included in financial-accounting documents (e.g., invoices, card payments, cash-on-delivery payments) will be retained in the archive for 5 years, starting from the end of the financial year during which they were issued, in accordance with the periods specified in Accounting Law no. 82/1991 and Order 2634/2015.
Where the Data Is Stored:
Data recorded through acadly.framer.website will be stored on the servers of the web hosting providers, ensuring data storage.
Data shared with other platforms will be stored by them in accordance with their own policies, located in the European Union.
Data we download locally will be stored on our secure local and cloud servers.
7. We process candidate data during the recruitment, selection, and talent evaluation process
If you wish to join the MY FIRM NAME team, we invite you to contact us through the contact details or forms available on MY FIRM NAME Websites.
We will process the data you provide when expressing your intention to join the MY FIRM NAME team and any additional information we may subsequently request to assess your potential and motivation, ensuring the information you provide matches the employee profile we are seeking.
Important: The CV you send us must not contain sensitive data regarding (i) racial or ethnic origin, (ii) political affiliations, (iii) philosophical or religious beliefs, (iv) membership in a trade union or political party, (v) criminal history or related penalties or fines, (vi) any illegal or inappropriate behavior and associated sanctions, or (vii) any national identification number.
Personal Data:
Identification data: name, surname, contact details (email and phone).
Other information provided at the request of MY FIRM NAME:
CV, certifications, skills, and qualifications for the desired position.
Cover letter, previous and/or relevant work experience, or other experiences.
Information from interviews and phone discussions, if applicable.
Details about the type of position sought, current and/or desired salary, compensation and benefits package, willingness to relocate, other work preferences, and preferred organization type.
Reference information and/or information obtained from background checks (if applicable), including information provided by third parties and/or recommendation letters.
Information regarding previous employment history.
Other information voluntarily provided by the candidate.
Sensitive and/or Demographic Personal Data: Sensitive and/or demographic information voluntarily provided by the candidate during the recruitment process, such as citizenship, medical or health information, racial, ethnic, or religious data.
Lawfulness of Processing: We process your data to take steps at your request prior to entering into a contract (Art. 6(1)(b) of Regulation (EU) 2016/679).
Who We May Share Your Data With:
IT service providers for our company (hosting and data storage), providers to whom we outsource certain technical support services for our website, or customer relationship management systems.
The platform on which our website was developed and which provides hosting for our site.
Members of our group of companies (including our subsidiaries, parent company, and all its subsidiaries), as reasonably necessary for the purposes outlined in this policy.
Regulatory authorities and other state authorities, if required by legal or statutory requirements.
We will disclose your personal data only to the extent strictly necessary to achieve the intended purpose. We have taken all necessary measures to ensure that external service providers with access to your data have implemented physical, electronic, and managerial security measures to protect the data.
How Long We Store the Data: We will not retain candidate data older than 3 years.
Where the Data Is Stored:
Data recorded through MY FIRM NAME Websites will be stored on the servers of the hosting provider, located in the USA.
Data we download locally will be stored on our secure local and cloud servers.
8. We process your data for concluding contracts and fulfilling customer requests
We primarily process personal data contained in documents you provide to us and information necessary for concluding and fulfilling contracts.
Personal Data: Name, surname, phone number, email address, signature, role in the company.
Lawfulness of Processing: We process your data for the conclusion and execution of a contract (Art. 6(1)(b) of Regulation (EU) 2016/679).
Who We May Share Your Data With:
IT service providers for our company (hosting and data storage), providers to whom we outsource certain technical support services for our website, or customer relationship management systems.
Members of our group of companies (including our subsidiaries, parent company, and all its subsidiaries), as reasonably necessary for the purposes outlined in this policy.
Regulatory authorities and other state authorities, if required by legal or statutory requirements.
We will disclose your personal data only to the extent strictly necessary to achieve the intended purpose. We have taken all necessary measures to ensure that external service providers with access to your data have implemented physical, electronic, and managerial security measures to protect the data.
How Long We Store the Data: We will not retain personal data older than 5 years from the termination of the contract, except for documents subject to retention periods imposed by national legislation (e.g., accounting data).
Where the Data Is Stored: Data we download locally will be stored on our secure local and cloud servers.
9. Participation in various events organized by MY FIRM NAME
MY FIRM NAME aims to enhance customer and partner loyalty and provide opportunities for customer awareness and promotion of the services offered by organizing opening events, presentations, viewings, campaigns, contests, or other events dedicated to interested individuals.
Important: It is highly likely that during these events, we may wish to photograph or record participants for the purpose of promoting the MY FIRM NAME community and services. We will always provide the option to object to this processing and respect your wish not to be photographed/recorded by providing a distinctive element (e.g., a badge of a specific color).
Personal Data: Name, surname, phone number, email address, locality. Optional: Image (photos, video recordings).
Lawfulness of Processing:
We process your data to take steps at the request of the data subject prior to entering into a contract (Art. 6(1)(b) of Regulation (EU) 2016/679) for participant registration.
We process your data based on your consent (Art. 6(1)(a) GDPR) for marketing communications.
We will process photos and video recordings of participants taken during campaigns/contests/events in pursuit of our legitimate interest to promote MY FIRM NAME’s image (Art. 6(1)(f) GDPR).
Who We May Share Your Data With:
IT service providers for our company (hosting and data storage), providers to whom we outsource certain technical support services for our website, or customer relationship management systems.
Members of our group of companies (including our subsidiaries, parent company, and all its subsidiaries), as reasonably necessary for the purposes outlined in this policy.
Third-party companies to whom we may outsource certain roles in event organization (e.g., photographers, videographers, event organizers, providers of video telephony and online chat services).
The platform on which our website was developed and which provides hosting for our site.
Social media platforms: Facebook, Instagram.
Regulatory authorities and other state authorities, if required by legal or statutory requirements.
We will disclose your personal data only to the extent strictly necessary to achieve the intended purpose. We have taken all necessary measures to ensure that external service providers with access to your data have implemented physical, electronic, and managerial security measures to protect the data.
How Long We Store the Data: Participant data will be stored for 24 months from the conclusion of the event.
Where the Data Is Stored:
Data recorded through MY FIRM NAME Websites will be stored on the servers of the hosting provider.
Data published on social media platforms (photos/video recordings) will be stored by them in accordance with their own policies.
Data we download locally will be stored on our secure local and cloud servers.
10. We process your data when you react to content on social media or share information from our site
We are present on Facebook, Instagram, YouTube, LinkedIn. Whenever you interact with us through our accounts on these platforms (e.g., comments, likes, shares, reviews), we will have access to publicly available data on your profiles.
Personal Data: Name, image, and any other information publicly accessible on your social media profile or voluntarily communicated by you.
Lawfulness of Processing: We process your data to take steps at the request of the data subject prior to entering into a contract (Art. 6(1)(b) GDPR) or in our legitimate interest (Art. 6(1)(f) GDPR) to respond to any questions, complaints, or recommendations you send us, to improve our services and customer experience, and to keep you informed about updates from MY FIRM NAME that may be of interest to you.
Who We May Share Your Data With:
Marketing service providers (PR specialists, ad agencies).
Members of our group of companies (including our subsidiaries, parent company, and all its subsidiaries), as reasonably necessary for the purposes outlined in this policy.
Social media platforms: Facebook, LinkedIn, Instagram, Twitter, Pinterest.
Regulatory authorities and other state authorities, if required by legal or statutory requirements.
We will disclose your personal data only to the extent strictly necessary to achieve the intended purpose. We have taken all necessary measures to ensure that external service providers with access to your data have implemented physical, electronic, and managerial security measures to protect the data.
How Long We Store the Data: Data transmitted via social media platforms will be stored by them in accordance with their own policies.
Where the Data Is Stored:
Data is stored on the servers of social media platforms, located in the European Union or the USA.
Marketing service providers (PR specialists, ad agencies) will store data on their own servers.
Data we download locally will be stored on our secure local and cloud servers.
11. Use of social plugins
It is the responsibility of MY FIRM NAME and social media platforms (as joint controllers), in accordance with community policies, to process active display data (e.g., cookie ID) when a user of our site interacts with social media through embedded buttons and widgets.
On our site, we have integrated social plugins from Facebook, Twitter, LinkedIn. More information about the plugins we use can be found in the Cookie Usage Policy.
Personal Data: Name, image, any information publicly accessible on your social media profile, cookie ID.
Lawfulness of Processing: We will process your data in pursuit of our legitimate interest to facilitate easy sharing
